Refund policy

We are committed to providing you excellent service and helping you find the machine that best suits your needs. Included below are our policies which govern shipping damage, exchanges & returns, and warranties. If you have any questions on these policies, please don't hesitate to call us toll-free at 866-372-4734.

Delivery Policy (Within 5 Days of Delivery)

Please report damaged, missing, defective or malfunctioning merchandise immediately and no later than 5 business days of delivery.

Damaged Merchandise

Items are carefully packaged to protect against damage during shipping. Please thoroughly inspect your package when it arrives for any shipping damage. If an item appears to be damaged, do not attempt to use it and notify us immediately so that we can begin the claims process with the shipping vendor.

Missing Merchandise

Please note that we often ship orders in multiple packages. However, if items are apparently missing from your order, please report it to us immediately so we can track packages and replace the shipment if necessary.

Defective or Malfunctioning New Merchandise

If any item is not working properly or if a consumable item was received expired, please contact us immediately so that we can send a replacement. All replaced items will have a new 5 day return window extended to it, or the remainder of the return window from the original purchase, whichever is longer. We strive our best to help troubleshoot any issues with your new machine! Please be ready to provide documentation of the defects to better help us process your return or replacement as well as to assist in the troubleshooting process.

Exchange and Return Policy: Purchases from a retail store

Items purchased at any Seattle Coffee Gear retail location must be returned or exchanged at that specific location only within 30 days of purchase. All machines and related equipment (including, but not limited to, espresso machines, coffee makers and grinders) must be returned in 'Like New' condition with all original packaging, manufacturer-provided accessories and components intact.

Used or opened items will be charged a 10% restocking fee. Items returned damaged, dirty, or without accessories may be charged a restocking fee of up to 20%. Non-consumable accessory items and parts must be new and unopened. Consumable items are not eligible for return or exchange.

The staff at the retail location will make their best effort to properly assess and refund you for your returned item while you are in the store. However, in the event that they are unable to thoroughly assess your returned merchandise for credit at that time, they will check in your returned items and provide you with information on when to expect follow-up from Seattle Coffee Gear's returns manager.

Exchange and Return Policy: Purchases via the Phone or Website

Phone or website purchases are eligible for return within 30 days of the ship date. Shipping and handling fees will not be reimbursed; if you selected Free Shipping during checkout, we will deduct our original shipping and handling fees from your overall refund.

How to Request an Exchange or Return

You must first obtain a Return Merchandise Authorization (RMA) number from us for your exchange or return to be accepted.

  1. Contact us via email (
  2. Please have your order number on-hand to help facilitate your return
  3. Let us know why you'd like to return the machine—we'll help you determine if there is an exchange that will better suit your needs
  4. We will send an RMA email to you with detailed instructions on exchanging or returning your merchandise

Please review the merchandise-specific policies below to learn about what we can and cannot take back.

Espresso Machine, Coffee Maker, Grinder, Roaster or Blender (all electric appliances)

Machines must be received in 'Like New' condition. If your equipment arrives in this condition, we will refund your original payment method the full purchase amount less our original shipping & handling costs. Equipment that is not received in this condition will be assessed for damage and may be subject to refurbishment fees.

Note: Espresso machines that have been modified or customized (such as a self-installed PID or plumbing adaptation) are not eligible for return. However, PIDs installed at the time of purchase by SCG, or those that have been factory installed by the manufacturer, are still eligible for return.

Miele Returns: Contact Miele for return authorization at 1-800-999-1360 before requesting an RMA.

Free or Included Items

We'll apply a full credit back on all unopened, unused free non-consumable accessories that are returned with the original machine. If you plan on exchanging the machine, feel free to hang onto these items instead of receiving new free accessories on your replacement machine. Unfortunately, due to quality control issues, we cannot accept any returns of consumable goods such as coffee, syrups or sauces. The cost of these will be automatically deducted on all returns.

Promotional Gift Cards included with purchase do not carry cash value. When the original purchase is returned, gift card balances will be cancelled and any redeemed value deducted from your final refund.

Non-Consumable and Accessory Items (non-electric)

We will take back unopened, unused non-consumable items. We will apply a credit to your original payment method in the amount of the price paid minus any shipping & handling costs, if applicable. Parts are not eligible for return.

Consumable Items

Due to quality control and food safety issues, we are unable to accept returns on any consumable items including but not limited to cleaning supplies, coffee, filters, sauces, and syrups. Even if these items are still sealed, we cannot assume they are tamper-free once they are out of our hands.

What is 'Like New' Condition?

We're reasonable and understand that a machine used a few times isn't going to be absolutely perfect; however, it does need to be pretty close for us to sell it as a certified used machine to another customer. When returning a machine to us, please make sure that it will arrive to us in 'Like New' condition, which we define as the following:

  • All Original Components Intact: You must return every original component of the machine, such as the original packaging, drip tray, portafilter, brew head (if removable), filter screens, filter baskets, user manuals, tampers, CDs, scoops, etc. Basically, if it came in the box, send it back.
  • No Scratches, Dents, or Stains: The machine and all components must be free of any surface marring.
  • Thoroughly Cleaned: The machine, all parts, and components must be absolutely clean and free of any coffee grounds, water, and/or milk residues.

Extended Warranties After Purchase of Machine

You may purchase an extended warranty on any machines that are eligible within 30 days of purchase. Please contact us to get this set up! For the terms of our extended warranty please see: Our Manufacturer and SCG Warranty Directory.

If you have any questions regarding how our returns work, please do not hesitate to contact us -- we are always happy to discuss this with you!